Export Grades & Students Index  

There are two ways to export grades and students. (Or see Import/Export Assignments.) A Data File allows Admins to:

•  Transfer student data to another school
•  (e.g. export graduating 8th graders for the high school to import)
•  Import report card grades & comments into your SIS
•  Import into another system
•  Open in Excel for more graphs and analysis

Also teachers can export a data file to:

•  Import students into another SnapGrades gradebook
•  (e.g. for team teachers who have all the same students)

The other type of export is a PDF or HTML file, which teachers use to:

•  Turn in an electronic copy of your gradebook to your school

Export Data File

As an Admin, go to the page to export your entire student body or any selected group (e.g., all 8th graders). You can select which grades and comments to export, or select none to export student data only.

As a Teacher, click the "Import/Export" button on the page. This exports all your students and their total grades and comments for the selected grading period.

Exports include students' names, ID's, graduating class, email addresses, phone numbers, addresses, and parent info. They also include comment codes corresponding to the 12 customizable comment boxes in your gradebook (e.g., "1,3,12" means you've selected the 1st, 3rd, and 12th comment boxes for that student), as well as the full comment text. It may also include SIS codes for course, section, teacher, and grading period. If needed, you may view and edit this data file in Excel before importing it into your SIS or other system.

You can export the file as .txt, .csv, or .xls (which is actually just a text file with an .xls extension, which opens well on some systems, but causes a warning in new versions of Excel). It uses UTF-8 character set (but that matters only if your data has accented characters like in "Renée").

Alternatively, your school can integrate SnapGrades with your SIS to automatically import report card grades & comments without having to export files.

Export PDF or HTML

Many schools require teachers to turn in an electronic copy of their gradebook at the end of the year. A data file is not useful for this because it doesn't include details on assignments, and it's not very readable to the human eye. So instead you want to create a PDF or HTML copy of the Gradebook reports:

1.  Click the "Print" tab, then click "". (You won't actually print on paper, but you need this report.)
2.  From the menus select "All classes/subjects" and "All assignments".
3.  Windows Internet Explorer: If you have special software to make PDF documents, use it. Otherwise Internet Explorer has too many bugs and limitations, so you'll need to use a different browser. (Exporting a PRN file either crashes or there is no software to read the file, and the Save As option saves the login page instead of the report.)
Windows Firefox/Netscape: From the File menu select "Save Page As...", then set the menu at the bottom to "Web Page, complete" and enter a descriptive file name with an .htm or .html extension, like "Jones 2006-2007 1st semester.html". When you turn in the file, also turn in the folder that is created with it, e.g., "Jones 2006-2007 1st semester_files".
Mac OS X: Click the "Print" button, then click the "PDF" button and select "Save as PDF...".
4.  Repeat these steps for each grading period as needed.


See also: Import/Export Assignments, SIS Integration