Let anyone with email @ [example.k12.ca.us] sign up — Use this to require a district email address to sign up. It will send a coded link to their district email address, which they must click to prove that they are a staff member. This option is safe assuming students do not have access to district email accounts.

No one can sign up unless I click "New Users" — This prevents anyone from signing up unless you add their email address in advance.


These four permissions (labeled T, G, A, S) apply to each staff member individually, and as the default for new users:

Teacher — Teachers need this permission to have gradebooks. Uncheck this for others.

Grades — Principals and counselors need this permission to lookup any student's grades. Also resource teachers and homeroom teachers need this to see grades of their own students in other teachers' classes (they cannot lookup any student, just the students who are already in their gradebooks). In addition to grades, they can see homework, assignments, comments, and report cards. Uncheck this to prevent teachers from seeing any grades but their own, and uncheck it for office clerks who should not see grades or report cards.

Admin — Principals, counselors, office clerks, and system administrators need this permission to use the features in Admin mode. This should be unchecked as the default for new users.

System setup — System administrators need this permission to change school settings. Uncheck this for others so they cannot accidentally change settings that would affect other teachers. This should be unchecked as the default for new users.


These two permissions apply to all teachers (i.e., staff with the "Create Teacher gradebooks" permission):

Create new students and edit student names & ID's — When checked, teachers can create and edit student records just like Admins can, but it is recommended to uncheck this to prevent them from accidentally changing student names and ID's and creating duplicate records. (Teachers can always edit parent/student contact information regardless of this setting.)

Let students add themselves to the database — When checked, teachers can optionally let students add themselves to their gradebooks (usually for colleges). Uncheck this to disable that option for all teachers. This helps prevent students from abusing the system or accidentally creating duplicate student records.


See also: Add New Staff, Setup Restricted TA Access, SIS Integration
Video: System Setup