SnapGrades Help

System Administrators

As the system administrator and trainer, familiarize yourself with SnapGrades as much as possible and watch these video tutorials:

Introduction	6 min
System Setup	5 min
Import Data	2 min

Then set your school settings and import all your students before new staff sign up. The more preparation you do, the easier it will be for everyone else to get started.

Also it will be helpful to create an extra school with fake students so you have a safe place for other staff to experiment during training. To do this, go to Admin Mode and change the school pop-up menu to "Other School...". Give it a name like "(your district name) Training". (If you just add "Training" to a school name, it thinks you mean the same school, so nothing will happen. If you don't see your training school in the pop-up menu, try again with a more distinct name.)

Teachers

To train your teachers, it is recommended you offer two training sessions a few weeks apart if possible: one at the start of the year, and another before your first progress reports. In the first session, they will set up their gradebooks (at their real school). Show the following videos and have them complete these tasks:

Sales Demo	5 min
Introduction	6 min
Gradebook Setup	5 min

▸ Sign up, load your classes and rosters.

Grading Options

3 min

▸ Set your options on the Setup Grading Options page.

Assignments	4 min
Weights	4 min
Standards	3 min, skip if not applicable

▸ Create a few practice assignments with different options.
▸ Enter some arbitrary grades for practice.
▸ Copy some assignments to other classes.

Reports & Email	6 min
Parent/Student Access	4 min
Attendance	2 min

▸ Explore the different reports on the Print page.
▸ Try some Email options. Preview them, but do not send them.
▸ Delete your practice assignments.
▸ Create a seating chart.

In the second session, they will experiment with other settings at the fake school. Show the following videos and have them try these tasks:

New Grading Period	2 min
Advanced Grading	5 min
Report Cards	2 min

▸ Create a new gradebook at the fake school.
▸ Enter some scores then change them, then click "Backups".
▸ Change some scores and click "What If".
▸ Add extra credit assignments to see how it affects the grades.
▸ Add an "Adjust Percents" assignment.
▸ Try the "Override/Write-in Grades" page.
▸ Add multiple assignments with grades and click the "Drop" button.
▸ Try the "Curve Scores" checkbox.
▸ Delete the gradebook from the fake school (on Setup Classes/Subjects).
▸ Ask any follow-up questions from the first training session.

Principals, Counselors, Clerks

To train your principals, counselors, and office clerks, offer a training session at the start of the year. Prepare some sample student grades in your fake school for them to experiment with. Show the following video tutorials and have them try these tasks:

Sales Demo	5 min
Introduction	6 min
Principals & Counselors	8 min
Attendance Clerks	2 min
Parent/Student Access	4 min

▸ Sign up.
▸ Change the school menu to "Other School..." and enter your training school.
▸ Lookup a student and check their grades.
▸ Change the contact information for a student.
▸ Enter attendance for a teacher.
▸ Preview the Passwords report for parents.
▸ Preview the Report Cards.
▸ Run a GPA/Eligibility Report to see which athletes' grades are too low.
▸ Change the school menu back to your real school.